Manually tracking employee attendance is not only inefficient, but it is also a highly labor-intensive process exposed to human errors and inaccuracy in data entry and payments.  An automated Time and Attendance solution ties work regulations, union roles and company agreements into an employee file in order to assure easier, more efficient scheduling of employees, and better and more accurate data and analysis on subjects such as employee attendance, leave and absence and employees’ time distribution across different tasks, jobs, work areas, products or projects.

Automated solution:

Reduce payroll error rate and processing time

Automated data collection and processes, interfacing to other software packages such as ERP and Pay systems, reduces the need to establish and maintain employee information within different organizational systems. As a result the amount of human error that can increase payroll costs is decreased. With the elimination of manual intervention, organizations can move towards more an administrator-rule environment to create consistency between union agreements, as well as federal, state, and local regulations and different types of payment for employee work categories. Data automated transfer between employees, managers and payroll administrators increase accuracy, reduces re-work and reduces payroll over payments.

Real time information

Automated time and attendance offers real time insight into labor assignments, progress of work and labor costs. Generating reports provides managers with real-time data so they can see who is in or out at any given time and compare it to the schedule and take corrective actions when needed. Reports are also used to learn how an employee's time was distributed across different tasks, jobs, work areas, products or projects. Visibility into real-time data helps with the calculation and the tracking of sick time, vacation time, and all other types of leave, quickly and efficiently.

Reduced overtime

Minimizing overtime is crucial to controlling work costs, which must be taken into consideration when allocating work or shift time to an employee. With reporting capabilities of automated time and attendance, solution managers are able to assign work more cost-effectively, based on who is least likely to incur overtime rates. A rules-based solution governing work agreements and regulations assures that payments will be made according to employee schedules, preventing unnecessary payments of overtime due to unauthorized early arrivals and late departures.

Control payroll increase

Increases in payments can be the result of clock rounding, when employees are paid for overtime when clocking in before the beginning of a shift or staying longer. Consistency with scheduling and agreements, such as uncalculated break times or payment for no more than 10 minutes prior to a shift, assure payment control. Links to data collection systems such as clocks, cell phones, Interactive Voice Response (IVR) systems and access control systems promise accurate payments and award interpretation for employee attendance, avoiding time inaccuracy.

Improved productivity

Automated work flows and processes guarantee improvement in monitoring, recording and managing time and attendance information. Using self service tools employees are able to more rapidly view their data and submit changes when needed. Managers using a self service tool can easily monitor and approve requests, absences, vacation time, and retrieve information about projects on which they are working without intervention from the human resource department/Payroll administrators. The end result: becoming more productive.

Better Planning

Reporting and Business Intelligence tools help managers extract data and transform it into presentation forms, for effectively predicting and planning labor. Companies can become more proactive in matching resource supply and demand so that they are not overstaffed or understaffed.

Statistical reports and graphic displays enable managers to focus on topics that require attention to ensure continuous improvement. A dashboard for the simultaneous display of selected metrics enable identifying trends and problem areas (such as deviating from the allocated amount of overtime, which can lead to exceeding the budget), and to respond by immediate corrective action. Using key performance indicators enables managers to make the connection between actual employee/ department performance and enterprise strategy. Indicators help identify high/low performing employees/departments for decision making about promotions, training, benefits, recruitment, and other changes.

Eliminate costs of time sheet and time cards:

Saving is gained in any organization based on paper elimination by reducing storing, archiving and restoring of time sheets and time cards. Significant savings occur in organizations with more than once-a-month pay periods.  Gartner offers a calculation of $0.03 savings per time sheet, multiplied by the number of employees and pay periods. There is also less of an opportunity for these records to be lost, damaged or destroyed.

 Why Synerion?

Synerion provides a real-time, single source for time and attendance data and analysis. This comprehensive and affordable solution, aligned and automatically transferred between different entities in the organization and other third party providers such as ERP and Pay systems. Automated processes with self service tools facilitate better monitoring and control of work progress, resulting in the reduction of manual involvement, better regularity compliance and payment accuracy. An in-depth view of workforce data creates a preliminary place for analysis of the employee headcount and productivity across different tasks, work areas, products or projects and about different time periods. Key performance indicators with a dashboard presentation help identify trends and problem areas to ensure continuous improvement for selected employees, departments and the whole organization.